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Know your biocidal products obligations19th of March 2015
The Biocidal Products Regulation No. 528/2012 (BPR) has been in force in the EU since
September 2013. It concerns the placing on the market of biocidal products, the active substances used in biocidal products, and treated articles incorporating active substances.
Siobhan Murphy at The REACH Centre offers advice and clarification of substances now covered in this article written exclusively for ECJ.
The Biocidal Products Regulation No. 528/2012 (BPR) has been in force in the EU since September 1 2013. It concerns the placing on the market of biocidal products, the active substances used in biocidal products, and treated articles incorporating active substances. The BPR repealed and replaced the Biocidal Products Directive 98/8/EC (BPD) and, amongst other features, includes extended provisions for treated articles marketed in the EU.
This revision of scope has resulted in the BPR impacting industries that previously had no biocides-related obligations, and who may not have been prepared for a role under the BPR, including suppliers and manufacturers of finished goods containing preservatives. The use of preservatives in finished goods from textiles to wooden furniture, and from coatings to food contact materials is widespread and well established.
Companies in such industries need to be aware of these new requirements and any new obligations, particularly when importing products containing preservatives from outside the EU.
Defining treated articles
In the first instance it is crucial to define what is meant by the term ‘treated article’. Those familiar with the REACH Regulation (Registration, Evaluation, Authorisation and Restriction of Chemicals) (Regulation (EC) No 1907/2006) will be aware that an article is defined as ‘an object which during production is given a special shape, surface or design which determines its function to a greater degree than does its chemical composition’.
The meaning of a treated article within the BPR takes things a step further in that it includes articles, as per the meaning of REACH, along with substances and mixtures which are ‘treated with’ or ‘intentionally incorporate’ one or more biocidal product.
The biocidal product may be present either to protect the treated article itself e.g. in the case of an in-can preservative added to a cleaning fluid, or to contribute to the function of the treated article, e.g. a surface wipe incorporating a disinfectant to be used to clean the surface, rather than to clean the wipe itself; it is this specific function of the biocidal product which determines the obligations placed on suppliers of the treated article.
In the case of the latter scenario, treated articles with a biocidal function could fall under the scope of the definition of a biocidal product depending on the relative importance of the biocidal function, which brings with it more extensive obligations on the supplier.
To add further complexity to the situation, since treated articles were not included in the scope of the BPD, there are a series of transitional measures in place with regard to the marketing of treated articles. Treated articles will eventually only be allowed on the EU market if the active substances used to treat them have been included in the EU positive list – known as the Union List.
However, the transitional measures allow treated articles to be placed on the EU market during the time the active substances in the biocidal product it has been treated with are being evaluated for inclusion in the positive list. In certain cases, this may require submission of a dossier of information on the active substance(s) to the European Chemicals Agency (ECHA).
This requirement to submit information on the active substances results from the need for all active substances on the market in the EU to be approved in accordance with EU standards, and it is this level of robustness which industry, both EU and non-EU, has indicated may be problematic when applied to all treated articles. There is concern from industry regarding the import of complex articles into the EU, and the compliance requirements for their components, as well as concern across the board from industries using preservatives in manufacturing, which may or may not be present in the finished goods.
On a positive note, there is already evidence that the ECHA and the EU Commission are listening to industry with regard to treated articles, as demonstrated in the amendment to the BPR, published in April 2014 (Regulation (EU) No 334/2014). This amendment saw the removal of an unforeseen market freeze affecting new treated articles (those not on the market on or before September 1 2013), which would have been forced to remain off the market until all relevant active substance evaluations had been completed and approved.
With reference to the example of a cleaning solution treated with an in-can preservative, the obligations under the BPR are reasonably straightforward, especially where no biocidal claims are made on the finished label. In such a case, the treated article should be labelled with any relevant instructions for use, including any precautions to be taken, if this is necessary to protect humans, animals and the environment. However, it can reasonably be expected that such information is likely to be already included on the standard product label.
In addition to the label consideration, however, suppliers of treated articles should be aware of the need to respond within 45 days to consumer right-to-know requests regarding the biocidal treatment of the treated article, free of charge. It is important to be prepared for such information requests, especially where the treated articles you supply are provided by non-EU manufacturers; it may take time to obtain the relevant information from the manufacturers. The BPR does not specify what sort of information consumers can request; it could be information on whether the item contains a biocide, and if so at what quantities and whether the biocide is harmful.
In cases where a biocidal claim is made on the label of a treated article, e.g. if the label includes a statement such as ‘contains a preservative to control microbial deterioration’, then the label must also contain a statement that the treated article incorporates a biocidal product; the biocidal property; the name of all active substances contained in the biocidal product; the name of all nanomaterials contained in the biocidal product, followed by the word ‘nano’ in brackets; and any relevant instructions for use, including any precautions to be taken due to the presence of the biocidal product.
This labelling requirement can also be imposed upon treated articles containing certain active substances based on the evaluation of the active substance(s). It is important to note that the label information may need to be provided in multiple languages depending on the EU Member States of marketing.
Complex treated articles
The latest guidance from the EU seeks, amongst other topics, to clarify the situation concerning complex articles, i.e. articles consisting of multiple materials or components, for example a piece of footwear, manufactured using textile materials outside the EU, with component parts joined with an adhesive. In such cases it is likely that the adhesive would have been treated with a biocidal product, probably a preservative for a specific function, at some stage in the manufacturing process.
The use of the adhesive to produce the finished item of footwear may not be with the purpose of passing on the preservative function from the adhesive to the footwear. In this case the treated article provisions would not be applied to the adhesive. It should be noted however that any other treatment, either of other components or of the finished item of footwear, which was carried out with the intention of conferring a biocidal property to the footwear as sold would be within the scope of the treated article provisions.
Primary biocidal functions
A far more complex procedure is in place for the formal authorisation of treated articles deemed to have a primary biocidal function e.g. an antibacterial surface wipe, where the antibacterial treatment is to be used against surfaces rather than to disinfect the wipe itself. Such treated articles are defined under the BPR as biocidal products, and consequently must be authorised in accordance with the requirements for biocidal products. The authorisation procedure involves the submission of a dossier of information on the product, for subsequent evaluation by the ECHA or a chosen EU member state.
The term ‘primary biocidal function’ is not defined in the BPR but is covered in treated article guidance documents issued by the EU Commission. A treated article will generally be considered to have a primary biocidal function if the treated article has one or more function and the biocidal function is of first rank, importance or value, compared to the other functions.
Whether the biocidal function is considered to be primary will depend on a number of considerations such as the prominence of the claim in relation to other property claims; or whether the claim is one related to public health effects e.g. a claim of effectiveness against MRSA bacteria. The decision as to the primary function of a treated article will in the end be made on a case-by-case basis, with input from the member states.
It is clear that the obligations placed on suppliers and importers of treated articles have increased significantly and industries with no previous biocides concerns now need to consider what steps may be needed to ensure compliance. Industry is advised to adopt a best-practice approach to allow identification of what actions they may need to take, including:
• Being aware of the products in your portfolio that contain preservatives at any quantity (note there is no tonnage consideration for biocides obligations). This may require communication along the supply chain particularly where products are manufactured outside the EU.
• Where preservatives and other active substances are present in your products, reviewing the status of the active substances in relation to the stages of evaluation under the BPR.
• Identifying any treated articles that are marketed for their biocidal function, based on intended uses and labelling claims.
• Considering any additional labelling requirements for treated articles, including those with biocidal claims.
• Generating a mechanism to allow consumer requests to be managed within the defined timescale. This will involve ensuring that as much information as possible is known on each of the treated articles, including those imported into the EU.
• Keeping up to date with new developments regarding treated article regulation, based on discussions between industry and the regulators.